For Event Organisers
Event Organisers have a duty to organise their events in line with the principals of sustainable motorsport, with due respect to the full environmental impact of their activities. By ensuring that it manages itself in a way that is sustainable within the environment and providing a sporting activity in a safe and managed way, motorcycle sport can bring many benefits to rural communities, Occupiers and Local Authorities.
Event Organisers should ensure that Occupiers, and where possible Local Authorities, are kept fully abreast of how events are being run on their land and ensure that the protection of the Occupier and his land are foremost in the minds of those tasked with making events happen.
Before the Event
- Select an area of land that will cause the least possible inconvenience to the Occupier and local residents. Particular consideration should be given to access and egress from the land and where participant/spectator vehicles will be parked. Parking on roads and verges should be avoided. Holding events where access routes can impact disproportionately on local communities should also be avoided.
- Ensure that the Occupier is advised of the level of insurance in place for the event and is aware of the identity of the club and its affiliation to an appropriate Governing Body or Association.
- Ensure that the Occuper is aware of the exact nature of the activity/Sport that is to be run and the likely noise impact
- Ensure that only appropriately silenced motorcycles take part in any activity
- Ensure that the appropriate medical cover is in place.
- Agree a start time and curfew
- Ensure that the environmental is respected as outlined in this Code and that any additional environmental safeguards identified by the Occupier/Local Authority are implemented.
During the Event
- Ensure that all elements of the discipline specific regulations are complied with. These should be supplied to the Occupier/Local Authority or any other relevent party upon request.
- Make sure that, at all times, the wider environmental impact of the event is kept to a minimum, with specific attention paid to dust, machine noise and Public Announcement system noise.
- Ensure that an ongoing review of site access and parking is undertaken.
- Appropriate fire precautions must be in place at each event.
- All areas to which the public are not permitted should be fenced off, roped off or marked with Plastic Pegs and clearly visible tape and are clearly defined with signs stating they are ‘PROHIBITED AREAS’.
After the Event
- Ensure the area used for the event is left in a reasonable condition.
- Signposts, billboards and posters must be removed immediately after the event.
- Clear away tapes and markers around the event site.
- The event site must be returned to its original condition as soon as possible.
- Arrange for prompt removal of all waste and rubbish.
- At regular intervals make an evaluation of the event; correct any shortcomings and prevent future errors
- Encourage participants and spectators to leave the venue in a considerate manner.
- Liaise with the Occupier and address any concerns/issues that he may have regarding the event.
- Ensure that an ongoing review of the site, with future use in mind, is undertaken.